TEMS International Ltd.
Careers
Job Title:
Office Assistant
Reporting Line:
Managing Director
Main Purpose:
To proactively manage and assist in daily office activities
Main Tasks & Responsibilities: The key accountabilities of the role can broadly be defined as follows:
TEMS
Careers
Careers
Office Assistant
- Provide assistance in general office administrative duties as part of the team or on own initiative.
- Assist in booking travel and accommodation both internationally and UK, via travel agents or direct through company.
- Assist in the maintenance of external client data base for company offshore personnel registration and training requirements.
- Assist in compiling information for tender submissions.
- Assist in maintaining internal data base record of all engineer’s mandatory training certificates is kept up to date on TEMS engineer register.
- Assist with company requirements regarding recruitment and training of personnel.
- Assist in maintaining company share-point.
- Ensure stationary supplies are adequate for business needs.
- Assist in ensuring offshore engineers and office personnel have the relevant visas and vaccinations to allow them to travel to required destinations.
- Assist with updating the policies, procedures, processes contained within the TEMS management system.
- Undertaking general office duties as required.
- Assist in maintaining PPE stock for offshore personnel.
- Assist in ensuring all new offshore employees have the mandatory training certificates required in order for them to travel and work offshore.
Person Profile / Skills & Experience / Training / Qualifications:
- An excellent listener and communicator.
- Ability to work on own initiative and as part of a team.
- Previous experience in a similar role within an office environment.
- Highly organised individual with an ability to prioritise workload depending on needs and demands of the organisation.
- Good attention to detail.
- Be IT literate and have experience in Data Base systems, Excel, Word and PowerPoint.
Email resumes to f.leslie@tems-international.com