TEMS International Ltd.


Job Title:
Office Assistant

Reporting Line:
Managing Director

Main Purpose:
To proactively manage and assist in daily office activities

Main Tasks & Responsibilities: The key accountabilities of the role can broadly be defined as follows:



Office Assistant

  • Provide assistance in general office administrative duties as part of the team or on own initiative.
  • Assist in booking travel and accommodation both internationally and UK, via travel agents or direct through company.
  • Assist in the maintenance of external client data base for company offshore personnel registration and training requirements.
  • Assist in compiling information for tender submissions.
  • Assist in maintaining internal data base record of all engineer’s mandatory training certificates is kept up to date on TEMS engineer register.
  • Assist with company requirements regarding recruitment and training of personnel.
  • Assist in maintaining company share-point.
  • Ensure stationary supplies are adequate for business needs.
  • Assist in ensuring offshore engineers and office personnel have the relevant visas and vaccinations to allow them to travel to required destinations.
  • Assist with updating the policies, procedures, processes contained within the TEMS management system.
  • Undertaking general office duties as required.
  • Assist in maintaining PPE stock for offshore personnel.
  • Assist in ensuring all new offshore employees have the mandatory training certificates required in order for them to travel and work offshore.

Person Profile / Skills & Experience / Training / Qualifications:

  • An excellent listener and communicator.
  • Ability to work on own initiative and as part of a team.
  • Previous experience in a similar role within an office environment.
  • Highly organised individual with an ability to prioritise workload depending on needs and demands of the organisation.
  • Good attention to detail.
  • Be IT literate and have experience in Data Base systems, Excel, Word and PowerPoint.

Email resumes to f.leslie@tems-international.com